Finance & Admin Assistant – PMI Evolve Cameroon, Yaounde, Abt Associates

Role Responsibilities/ Responsabilités du rôle

JOB DESCRIPTION

The World at Abt

Solving the world’s most pressing issues and improving the quality of life for people worldwide is what we do every day at Abt Associates. Creating a more equitable world is no small task, but we are driven by big challenges.

We are a team of 4,000+ people in over 50 countries working in unison and focused on the bigger picture. Only by sharing our commitment, energy, and innovation do we affect change and push the boundaries of what’s possible. We welcome diverse ideas, backgrounds, and viewpoints – joining Abt means access to exceptional thinkers at the top of their game.

To thrive at Abt is to embrace flexibility and collaboration. Our open culture allows you to balance your work and personal life as needed to optimize personal well-being. Creating a more equitable world starts from within – we look after people around the world, and we’ll do the same for you.

Ready to embrace rewarding and meaningful work? Now’s your chance.

The Opportunity

As a PMI Evolve Cameroon Finance & Admin Assistant, you will be responsible for performing accounting, procurement, and administrative functions in support of project activities in accordance with relevant USAID and Abt Associates policies and procedures. Under direction of the PMI Evolve Cameroon Finance and Administration Manager, you will provide a wide range of administrative and logistical support to the project including assisting the team to ensure the transactions and financial records of the accounts are up to date and coordinating with multiple project stakeholders to procure goods and services domestically and internationally.

Core Responsibilities

Under the supervision of the Finance and Administration Manager, the Finance Assistant will provide a wide range of administrative and financial support.

Specific duties and responsibilities include (but are not limited to) the following:

Finance:

Assist the Finance & Administration Manager with the timely submission of the Remote Office Voucher (ROV) in accordance with Abt Associates procedures and policies.

Scan and upload all financial documents into Abt’s webbased accounting software, Quickbooks

Assists the Finance & Administration Manager with preparation of payment vouchers and corresponding checks.

Assists the Finance & Administration Manager with the review of invoices and expense reports before payment and following up with vendors and staff to gather back up documentation.

Ensure timely settlement of office bills.

Manage/track petty cash transactions and receipts.

Administration

Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.

Provide office administrative support including organization and facilitation for internal, regional and international meetings, drafting agendas, and taking minutes.

Maintain hard copy and electronic versions of project records, including contract and subcontract documents, client approvals, consultant documents, travel files, procurement files, project deliverables, project reports, and minutes of meetings.

Assist staff in the process of completing Timesheets and completing Advance and Travel Expense Reports.

Make logistical arrangements for project staff traveling outside their region or for international visitors as needed.

Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive the messages.

Procurement:

Assist in performing local procurements, including developing requests for quotes (RFQs), distributing solicitations, gathering quotes, drafting purchase orders and requisitions, and requesting invoices.

Assist the Finance and Administration Manager in updating of the inventory list of the project.

Collaborate with Global Support Team to initiate and/or track international procurements.

In collaboration with COP and F&A manager, process customs clearance and liaise with USAID on tax waivers, as needed.

Support the F&A Manager with maintaining and updating on a regular basis a procurement tracker for all ongoing and new procurements to provide visibility into on-going purchases.

Purchase, store and distribute office supplies.

Other duties as assigned by the supervisor.

What We Value

Minimum Qualifications:

High School/Secondary school + 6 years of experience, OR Associates degree + 4 years of relevant experience, or Entry-level Bachelor’s Degree

Preferred Qualifications:

Degree in Finance or Accounting preferred.

Experience with USAID-funded development programs, and knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs) is an asset.

Excellent management, organizational, computer (especially excel), and writing skills.

Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy highly desirable.

Excellent inter-personal communication skills and excellent organization skills.

Fluent in French, proficiency in English highly desirable.

What We Offer

We foster an environment where you can Thrive Your Way. Our innovative total rewards programs are designed to help balance your work and personal life. The approach toward your wellbeing centers around comprehensive benefits and professional development.

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.

Postuler (Apply for the job) sur son site Internet: https://egpy.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/JoinAbt/job/103557/?location=Cameroon&locationId=300000000228615&locationLevel=country&mode=location

The Weekly Job Report, Le rapport de travail hebdomadaire: https://afriquejobs.com/?s=Job+Report

All companies hiring (Entreprises qui emploi au Cameroun): https://www.afriquejobs.com/2020/07/emplois-jobs-au-cameroun-liste-des.html

More jobs (Plus d\’offres d\’emploi): https://www.afriquejobs.com/