Finance, Administrative and M&E Assistant, Assistante Finances, Administration et S&E, Cameroun, The Clinton Health Access Initiative, Inc. (CHAI)

Role Responsibilities/ Responsabilités du rôle

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to our mission of saving lives and reducing the burden of disease in low-and middle-income countries. We work at the invitation of governments to support them and the private sector to create and sustain high-quality health systems.

CHAI was founded in 2002 in response to the HIV/AIDS epidemic with the goal of dramatically reducing the price of life-saving drugs and increasing access to these medicines in the countries with the highest burden of the disease. Over the following two decades, CHAI has expanded its focus. Today, along with HIV, we work in conjunction with our partners to prevent and treat infectious diseases such as COVID-19, malaria, tuberculosis, and hepatitis. Our work has also expanded into cancer, diabetes, hypertension, and other non-communicable diseases, and we work to accelerate the rollout of lifesaving vaccines, reduce maternal and child mortality, combat chronic malnutrition, and increase access to assistive technology. We are investing in horizontal approaches to strengthen health systems through programs in human resources for health, digital health, and health financing. With each new and innovative program, our strategy is grounded in maximizing sustainable impact at scale, ensuring that governments lead the solutions, that programs are designed to scale nationally, and learnings are shared globally.

At CHAI, our people are our greatest asset, and none of this work would be possible without their talent, time, dedication and passion for our mission and values. We are a highly diverse team of enthusiastic individuals across 40 countries with a broad range of skillsets and life experiences. CHAI is deeply grounded in the countries we work in, with majority of our staff based in program countries. Learn more about our exciting work: http://www.clintonhealthaccess.org

CHAI is an Equal Opportunity Employer, and is committed to providing an environment of fairness, and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion, and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds, and culture.

Overview of Role:

CHAI Cameroon is seeking a highly motivated, results-oriented individual with strong problem solving and analytical skills to fill the post of Finance and Administrative Assistant for the organization. The successful candidate should have excellent analytical skills, function independently, be self-motivated, be able to thrive in challenging environments, and have a strong commitment to excellence. This role falls in level 2 of CHAI’s Finance and Operations career track.

Responsibilities

Finance and Accounting

Compile all payments requests and submit to Finance manager for review and approval by budget holder or Country Director

Ensuring accurate and timely processing of supplier invoices and payments

Sending supplier remittances where applicable

Support the internal or external audit process by sorting out audit sample and ensure their completeness

Act as first level support to new colleagues on finance processes and compliance issues

Assist Program staff in assigning the correct PID / GID in their expense reports

Receive and review all their party (EU, MTN etc.) payment vouchers and file them with appropriate TN’s

Prepare weekly cash release and submit to finance manager for review an approval by Country Director

Track staff travel cash advances and reconciliations to ensure compliance with finance manual

Monitor Fuel Tom card balances and ensure timely refill

Follow up with suppliers for original invoices and/or receipts

Support the month end close process with preparation of monthly fuel and carbon report

Ensure monthly filing of all finance vouchers and month end close files

Ensure monthly scanning of finance documents including vouchers, contracts etc.

Track and maintain records of equipment and capital purchases

Other accounting tasks as needed

Procurement

Regularly update the vendor register with relevant information for new vendors

Ensure the PO tracker is updated weekly

Ensure all OFAC checks are updated on timely basis in line with CHAI policy

Review purchase orders and other relevant procurement documents for correctness and completeness before they are issued to vendors, and/or processed

Review purchase orders and consult with the team lead for approval, prior to issuance within agreed upon thresholds

Liaise with vendors and other service providers and ensure administrative documents, invoices, GRN are provided before payment is processed

Provide guidance to the program team on compliance requirements in procurement

Other procurement tasks as needed

Administrative

Maintain the asset register and ensure it is always up to date, including conducting impromptu asset verification on a periodic basis

Maintain office records such as travel logs, asset lists, and others as needed

Receive office supplies and prepare GRN

Manage office supplies/consumables stock and ensure timely replenishment

Collect and distribute in-coming mail, record, and send out all out-going mail

Keep reference serial list and assign to new external correspondence

Coordinate logistics for meetings and trainings and set up of conference room(s), request cash advance for refreshments, and provide other logistics for in-house meetings

Oversee office facilities management, transportation, and logistics, including making necessary arrangements for project meetings, workshops, and trainings

Manage the project leadership’s agenda, contacting people to request and confirm appointments

Manage general office services including guards, cleaning services, transportation, and utilities

Manage office supplies and consumables stock to ensure timely replenishment

Other administrative tasks as needed

Qualifications

Bachelor’s degree in finance, accounting, or related field.

CPA/chartered accountant would be an added advantage.

At least 2 years’ experience performing a similar function in an INGO.

Demonstrated knowledge of finance, accounting, and generally accepted accounting principles reporting.

Able to assess value for money when making purchasing decisions

Understands and demonstrates accurate and appropriate recording and processing of financial information

Good organizational skills with ability to manage multiple projects simultaneously.

Good analytical skills, detail oriented and ability to work and interpret numbers, figures and other financial information.

Proficiency in MS Office applications and experience working with several different accounting software packages.

Strong oral and written communication skills

Good interpersonal skills

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Postuler (Apply for the job) sur son site Internet: https://careers-chai.icims.com/jobs/12532/finance%2c-administrative-and-m%26e-assistant/job

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