AFD Finance Coordinator, Coordonnateur financier AFD, Yaoundé, International Rescue Committee

AFD Finance Coordinator, Coordonnateur financier AFD, Yaoundé, International Rescue Committee

Role Responsibilities/ Responsabilités du rôle

Requisition ID: req35139

Job Title: AFD Finance Coordinator

Sector: Finance

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Dakar, Senegal

Job Description


Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.

The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.


This post works under the 36-month AFD-funded grant titled Feminist Solidarity Fund for Girls’ Education (FSF). Through this project, FSF Consortium will support a range of feminist CSOs and WROs working in our 7 target countries and/or at a regional level to accelerate gender equality in and through education. These include:

CSOs providing direct support to girls and their families to remove individual-, family- and community-level barriers to education.

CSOs working directly with schools and other sub-national institutions to improve the quality of support for adolescent girls in school as well as access to education for out-of-school girls.

And, CSOs conducting research and/or advocacy to advance the rights of girls, including access to education

The Purpose of the Role

To provide high-quality support to Project Management Team, and Partners, on financial management for the FSF project

To lead on a range of financial processes on the assigned project, from financial planning, budgeting, reporting, performance monitoring and financial risk management, invoicing/transfers processes

To oversee the financial accounting, supplier payments, partners payment and grant/contract accounting on the specific assigned projects.

Scope and Authority


  • This position has authority to oversee finance management aspects of the project and advise the Deputy Director, FSF accordingly.

Responsibility for Resources:

This position is not a budget holder but is required to manage and oversee project budgets

Responsible for quality assuring accuracy of donor budget and financial reports

Responsible for the invoicing/fund transfers process.

Key Working Relationships

Has regular contact with the Project Management Team with regards to the financial management of the project

Has regular contact with VPRU and Education Team with regards to financial management of the project

Has external contact with Consortium Partners with regards to technical and finance/contract management


Budgets Management (20%)

Prepare and review the Project Budgets to ensure data is complete and maintained on a timely basis

In collaboration with the Project Management Team, ensure that all donor-related financial information is disseminated to Project, Finance and Logistics staff as well as Partners to enable them to abide by donor rules and regulations.

Managing AFD agreement (20%)

Work with the project team to develop tools to implement sound financial management of the FSF project (e.g. cash flow management tools, invoice trackers)

Internal and External Reporting (20%)

Prepare Budget Versus Actual reports on a monthly basis and ensure that the FSF Deputy Director  has a good understanding of the spending progress and any other matters arising from the report

Prepare quarterly financial reports as per AFD requirements, ensuring they are complete, accurate and produced on a timely manner to ensure adequate review, approval and submission

Coordinate and review Partner financial reports

Ensure financial reports are produced in compliance with AFD’s exchange rate policies, including keeping track of expenditure in the various currencies and identifying the rate at which they need to be converted into Euros.

Performance Monitoring and Financial Management (20%)

In coordination with Project Management Team and Partners, prepare and consolidate monthly invoices and expenses forecasts

Prepare cash flow forecasts, consolidated with Partners

Analyze variances of the forecast and actual spending and submit adjustments as required.

Invoicing/Fund Transfer Process Monitoring (10%)

Prepare invoices to be issued to AFD and monitor the payment process

Check the invoices received by Partners and monitor the payment process

Submit payment requests to finance and overall financial oversight

Consolidate payment breakdown by Partner according to previous quarter spent, balance and forecasts

Process fund transfers to Partners.

Support to Project Management Team, Country Offices and Partners (10%)

Any other additional tasks to support the Project and Partners.



Skills, Knowledge and Qualifications:

Bachelor Degree in Accounting, Commerce, Economics, or Business studies

Knowledge of computerized accounting software, preferably SUN System

Excellent proficiency in Microsoft Excel

Knowledge of AFD and/or other European donor rules and regulations

Good communication skills

Ability to build good working relationships with Project Management Team and Partners, at different levels ,functions and in different locations

Ability to work with limited supervision, be flexible and comfortable in a multi-cultural work force.

Fluency in both English and French is required


A minimum of 3-6 years’ of progressive management experience in providing finance support and oversight to development, humanitarian or research projects or programmes

Significant experience in a Finance department

Good experience of working within an International Donor-funded Organization

Good experience of managing large(multi-million) pound budgets or contracts


Experience of project financial close-out procedures

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