Finance and Operations Assistant, Assistante Finances et Opérations, Yaoundé Garoua, ICF

Role Responsibilities/ Responsabilités du rôle

ICF is seeking a Finance and Operations Assistant for an anticipated USAID-funded malaria project in the North Region of Cameroon, SEMBE II. Stronger health systems require strengthened capacity at the community, sub-national, and national levels. At ICF we intentionally partner with national and international organizations such as USAID, to ensure all global health efforts reinforce self-reliance. ICF has conducted multiple Demographic and Health Surveys in Cameroon since 1991 and has been working in Cameroon on infectious disease projects since 2018.

SEMBE II will support the implementation of health facility- and community-based malaria interventions in the North Region. The team will work closely with the malaria focal points in the North Regional Health Office and the District Health Management Teams to support training, supportive supervision, social and behavior change interventions, monitoring and surveillance, and decision making. The Finance and Operations Assistant will provide finance and operations support for activities within the North Region. Reporting to the Finance and Operations Manager (based in Yaoundé), the Finance and Operations Assistant will be responsible for accounting, procurement, and logistics services. The position will be based in Garoua with travel throughout the North Region and occasional travel to Yaoundé.

Key Responsibilities:

Accounting

Support the creation of activity budgets

Create and maintain a financial tracking and filing system for project expenses

Review and process all authorized payments requests for approval

Ensure reconciliations of staff field travel cash advances and banking of any cash returns

Prepare and submit to the Finance and Operations Manager monthly and ad-hoc project financial reports and budget variance analysis

Coordinate monthly requests and disbursement of funds, based on budget and cash flow projections, to ensure the project has all the necessary funds for operations

Procurement

Coordinate pre-qualification of vendors

Review purchase orders and other relevant procurement documents for correctness and completeness before they are processed and issued to vendors

Review purchase orders and consult with the team lead for approval, prior to issuance within agreed upon thresholds

Liaise with vendors and other service providers and ensure invoices are verified and submitted on a timely basis

Provide guidance to the technical team on procurement compliance requirements

Administrative

Maintain a risk register to track any risk elements through regular check-ins

Maintain the asset register and ensure it is always up to date, conducting scheduled and impromptu asset verification

Maintain office records such as travel logs, asset lists, and others as needed

Receive office supplies and verify the orders

Collect and distribute in-coming mail, record, and send out all out-going mail

Provide administrative support to the Deputy Chief of Party

Coordinate logistics for meetings and trainings and set up conference room(s), request cash advance for refreshments, and provide other logistics for in-house meetings

Oversee office facilities management, transportation, and logistics, including making necessary arrangements for project meetings, workshops, and trainings

Arrange and confirm appointments

Manage general office services including security, cleaning, transportation, and utilities

Required Qualifications:

Bachelor’s degree in finance, accounting, or business management

5+ years providing financial and accounting support to a USAID-funded project

5+ years of using accounting software packages

3+ years providing procurement support to a USAID-funded project

3+ years providing logistics and administrative support

Preferred Qualifications

Certification or accreditation in accounting

Organized and able to manage multiple tasks simultaneously

Analytical and detailed oriented

Proficient in MS Office applications

Ability to work independently and with teams

General professional proficiency in written and oral English and French

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

Cameroon (CM02)

Postuler (Apply for the job) sur son site Internet: https://www.icf.com/careers/jobs/finance-and-operations-assistant-garoua-R2205627

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