Logistics (Fleet & Asset) Assistant Cameroon Buea, Assistant Logistique (Flotte & Actifs) Cameroun Buea, Buea, Norwegian Refugee Council

Role Responsibilities/ Responsabilités du rôle

JOB DESCRIPTION

Role and responsibilities

The purpose of the assistant position is to assist in the day-to-day implementation of the logistic functions responsibilities particularly the management of transport and assets at NRC Buea. Use actions words such as conduct or assist for the position relevant responsibilities.

Generic responsibilities (max 10)

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

Adhere to NRC policies, manuals, Standard Operating Procedures (SOPs), tools, handbooks and guidelines

Assist with the implementation of the support function portfolio according to plan of action

Prepare and develop logistics reports as required by management

Ensure proper filing of documents

Promote and share ideas for improvement of the support function

Perform other tasks as assigned by the line manager

RESPONSIBILITIES

Specific responsibilities

FLEET MANAGEMENT

Ensure that vehicles are used and maintained according to Logistics Handbook and other NRC policies

Organize and plan staff travel to the field by air and road

Ensure all drivers adhere to NRC logistics and driver’s procedures

Compile and submit monthly vehicle utilization and carpool reports

Ensure monthly vehicle data is recorded in the TERRAMAR software

Ensure NRC fleet is utilized and optimised accordingly.

Prepare requisitions for spare parts for vehicles & Generators

Supervise and monitor the overall maintenance of the vehicles in conjunction with the NRC drivers and the vehicle rental agency

Coordinate and facilitate timely reporting of eventualities like accidents and breakdowns

Ensure that NRC and rental vehicles are equipped with necessary documents and equipment

Ensure all drivers fill movement logbook and that logbook is signed by the passengers.

Ensure the archiving of all mission vehicle management documents in OFFICE 365 on a monthly basis

ASSET MANAGEMENT

Responsible for the receipt, storage and upload of all assets on UNIT4 system

Ensure that proper documentation is maintained for all assets and properly filed on O365.

Ensure that assets are properly tagged.

To also ensure asset movement is tracked in the Asset Register

Assist the Logistics Team Leader with Physical Asset Counts and documents as may be required.

Keep log of the generators and ensure that fuel consumption is monitored and recorded appropriately

Supervise and monitor maintenance of generators

Take an active part in the periodic planning and review meetings of the department’s activities

Compile and submit monthly Asset reports

QUALIFICATIONS

Professional competencies

Generic professional competencies:

Experience from working as logistic assistant in a humanitarian/recovery context

Experience with inventory, asset and vehicle management.

Experience with computers – Microsoft Word Outlook

Previous experience from working in complex and volatile contexts

Documented results related to the position’s responsibilities

Good Knowledge Experience with computers – Microsoft Word Outlook and Microsoft excel

Previous experience working in complex and volatile contexts within NW/SW will be an added advantage

Documented results related to the position’s responsibilities

Context/ Specific skills, knowledge and experience:

Minimum of University degree in logistics and supply chain management and or related field.

A minimum of 2 years of non-profit or NGO work experience within INGOs

At least two years of experience working within a complex and volatile contexts

Understanding the humanitarian principles, code of conduct, and specific sub-sector work linked to NGO field and operations contexts.

Proficiency in Microsoft Excel and Word

Results-oriented

Attention to detail and accuracy

Fluency in English, knowledge of French is an advantage

Good knowledge of the Southwest and Northwest Cameroon context

We offer

• Beginning: December 2022
• Duration of the contract: 12 months, renewable depending on the availability of funds
• Salary / Benefits: In accordance with NRC’s Salary Grid.
• Duty station: Buea

ABOUT US

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

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