Administration Assistant, Adjointe Administrative, Douala, A.P. Moller – Maersk

Administration Assistant, Adjointe Administrative, Douala, A.P. Moller – Maersk

Role Responsibilities/ Responsabilités du rôle

Opportunity

Are you committed to delivering a world class service to customers? Do you have a proactive approach and a positive can-do mind-set? Are you an excellent communicator, with the ability to take on multiple tasks in a constantly changing environment?

In this role, you will be responsible for delivering administrative assistance at an experienced level in day-to-day job.

Responsibilities

Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conference

Oversee and order office supplies and food deliveries for group meetings

Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests

Maintain, contact database, employee list, and inventories

Management of the material/equipment platform and running company errands

Preparing monthly reports

Management of Asset/Facility/buildings maintenance including electricity, plumbing, painting, air conditioning, carpentry, masonry work, lighting, etc. in cost effective manner with consideration given to quality.

Oversees the management and maintenance of company vehicles fleet including follow-up of cars documents

Negotiates maintenance contracts for cars repairs

Management of company drivers

Scheduling and coordinating meetings, appointments and travel

Management of office supplies store including (consumption patterns, keys, stationery, business card, letterhead, envelopes, office furniture, etc.)

Ensures that office supplies, equipment, materials and furniture are ordered & delivered in a timely manner

Ensures office machines are serviced properly (i.e., copy, fax, printers).

Reviews consumption patterns throughout the company for volume quantities

Management of internal archives and AGS focal point for

Management of cleaners, coordinates housekeeping

Facility service management

Proposes design layout for facility changes

Handles requests for office telephones, changes, and equipment

Ensures landscaping, gardening, parking lots, grounds and surroundings are regularly and attractively maintained

Vehicles’ insurance management (all company vehicles including truck)

Ensures port access are provided

Follow up on project related discussions and court cases

Management of compliance with legal requirement from an environmental, industry & energy perspective (Area)

Support the procurement process with vendors/suppliers sourcing and onboarding, definition of service requirement specifications, commissioning of good and services supplied, assessment of vendors

Who we are looking for

A minimum of 3-5 years working experience.

Should have previous experience in fleet management, procurement or logistics & services

Good communication skills (English and French speaking/writing)

Excellent organizational skills, proactive and dynamic

Good computing skills

Prioritization capabilities

Team management

Reporting ability

Postuler (Apply for the job) sur son site Internet: https://www.maersk.com/careers/vacancies/wd/Administration-Assistant_R27089-1/jt-administration-assistant

The Weekly Job Report, Le rapport de travail hebdomadaire, 07/04/2022: https://afriquejobs.com/2022/07/04/the-weekly-job-report-le-rapport-de-travail-hebdomadaire-07-04-2022/

All companies hiring (Entreprises qui emploi au Cameroun): https://www.afriquejobs.com/2020/07/emplois-jobs-au-cameroun-liste-des.html

More jobs (Plus d\’offres d\’emploi): https://www.afriquejobs.com/