Procurement Assistant NPSA-4, Assistant d’approvisionnement NPSA-4, Yaoundé, UNDP

Procurement Assistant NPSA-4, Assistant d’approvisionnement NPSA-4, Yaoundé, UNDP

Role Responsibilities/ Responsabilités du rôle

Job Description


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Job Purpose and Organizational Context

Office/Unit/Project Description

Under the guidance and supervision of the Procurement Specialist, the Procurement Assistant ensures the execution of transparent and efficient procurement services and processes in CO. The Procurement Assistant promotes a client-focused, quality, and results-oriented approach in the Unit.

The Procurement Assistant will report to Procurement Specialist. The Procurement Assistant works in close collaboration with the Operations, Programme, and Projects’ staff in the CO for resolving complex procurement-related issues and information exchange.

The key results have an impact on the efficiency of the Operations/Programmes and the CO office.  The Procurement Assistant works in close collaboration with the Operations, Programme, and Projects’ staff in the CO for resolving complex procurement-related issues and information exchange.

timely finalization. Implementation of operational strategies

Organization of procurement processes

Implementation of sourcing strategy

Cameroon has been experiencing armed conflict in the North-West and South-West Regions since 2017. This conflict has caused a huge death toll in both civilian and combatant populations, significant economic decline, growing underdevelopment, pain and suffering in affected communities, and a breakdown in social cohesion.

The government of Cameroon and UNDP collaborated in the formulation of the Presidential Plan for Reconstruction and Development (PPRD) of the Northwest (NW) and Southwest (SW) Regions. The PPRD feeds into the government’s efforts to resolve the current crisis. It is against this backdrop that UNDP has engaged in recovery activities in both regions. The objective of this plan is to strengthen institutions and processes that facilitate peacebuilding and resilience through the following three pillars:

Strengthening social cohesion

Rehabilitation of damaged infrastructure

Revitalization of the local economy

The PPRD plan will be implemented in phases, and the first phase which is expected to cover two to three years will focus mainly on Recovery. This will complement and reinforce current humanitarian efforts by supporting the transition towards civilian led recovery and social cohesion, economy, and livelihood revitalization, and ultimately the return to normalcy for the Anglophone regions. The Recovery programme RP, which concerns the first three years will therefore focus on the human, social, economy and livelihood aspects.

In order to increase the performance and effectiveness of UNDP’s Recovery programme delivery of quality results, two regions coordination have been established:

Coordination of the South-West in Buea

North-West Coordination in Bamenda

The Procurement Associate will support all Recovery procurement activities with the Procurement Specialist. The Procurement Associate will work in close collaboration with both regions staff to exchange information and ensure consistent services delivery.

Duties and Responsibilities

Ensures implementation of the operational strategies focusing on achievement of the following results:

Full compliance of procurement activities with UN/UNDP rules, regulations, policies, and strategies; implementation of effective internal control.

CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

Organizes procurement processes for Recovery Project, on achievement of the following results:

Preparation of procurement plans for the Recovery Project.

Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.

Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas. . Buyers profile in Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).

Implementation of joint procurement processes for the UN Agencies in line with the UN reform.

Manage ATLAS tools, including creation-tracking-closing of POs, payment to suppliers, and reporting tools on procurement.

Ensures implementation of sourcing strategy focusing on achievement of the following result:

Development and update of the rosters of suppliers, implementation of supplier selection, and evaluation.

Support implementation of the e-procurement system

Implementation of strategic procurement for including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management; adhering to the UNDP procurement rules and regulations.

Developing and updating local rosters.

Ensures that PSO recommendations and updates, including ones on commercial LTA holders, LTA scopes and prices, are considered.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Organization of training for the operations/ projects staff on Procurement.

Synthesis of lessons learned and best practices in Procurement.

Sound contributions to knowledge networks and communities of practice.

Participation in procurement trainings.

Participation in the development and implementation of capacity development exercises in the area of procurement.

Participate in organizing customs clearance and other logistic activities.

Ensures knowledge sharing among the staff and initiating relevant trainings.

Maintaining electronic and hardcopy files and records to ensure proper accountability

Other tasks that may be required

The Procurement Associate shall participate in any activity that contribute to key results that have an impact on the efficiency especially in procurement and contract management strategies, which will contribute to appropriate delivery of services and overall timely delivery of UNDP programmes and PPRD project.

Procurement Assistant will have to work under the guidance and supervision of the Procurement Specialist.

Required  skills and competencies

Management: Ability to segment spending into areas that contain similar or related products enabling focus opportunities for consolidation and efficiency.

Contract management: Knowledge of contract management concepts, principles, and methods, and ability to apply this to strategic and/or practical situations.

Data analysis: Ability to extract, analyse and visualize procurement data to form meaningful insights and aid effective business decision making.

Data management: Knowledge of processing, storing, and validating procurement data.

Procurement management: The ability to acquire goods, services, or works from an outside external source.

Procure-to-Pay: Knowledge of purchase-to-pay cycles, concepts, principles, and policies, and ability to apply this to strategic and/or practical situations.

Desired additional skills and competencies

Working experience with procurement systems in UN Agencies will be an asset.

Required Skills and Experience

Min. Academic Education

Secondary education with specialized training in procurement.


A Bachelor’s degree in Business administration, Public Administration wil be an asset.

Min. years of relevant Work experience

4 years with a secondary education or 1 years with a Bachelor’s degree of progressively responsible administrative, procurement experience is required at the national or international level.

Experience in the usage of computers and office software packages (MS Word, Excel, etc), advanced knowledge of automated procurement systems, experience in handling of web-based management systems.

Required Language(s) (at working level)

Proficiency in the English and French language is required.

Professional Certificates

Diplomas and all training certificates related to this ToR must be provided.

Travel:   Include any official travel expected to be associated with performing the functions

The following documents shall be required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.

A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as  reports, presentations, publications, campaigns or other materials.


Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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