Supply Chain Intern, Stagiaire chaîne d’approvisionnement, Yaoundé, Plan International

Supply Chain Intern, Stagiaire chaîne d’approvisionnement, Yaoundé, Plan International

Role Responsibilities/ Responsabilités du rôle

© Date: 01-Mar-2022

Location: Yaounde, Cameroon

Company: Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PROFILE

Title:    INTERN / Supply Chain Department

Functional Area     Yaoundé – CO

Reports to    Supply Chain Coordinator / Admin Coordinator

Location    Yaoundé    Travel required

Effective Date    1st March 2022    Grade    NA

Role Purpose

Plan International Cameroon is an international child-centered community development NGO, with no religious, political or governmental affiliation, established in Cameroon since 1996 and working for the well-being of children in collaboration with community.

.Dimensions of the Role

Procurement, logistic and administrative support to the CO team.

  • Procurement
  • Clerical duties
  • Asset management
  • Inventory and warehouse management
  • Fleet management

Accountabilities

Give support for the procurement, logistic, fleet and administration management for the CO as per the Operational Manual (OM), local procedures and policies to ensure value for money is obtained at all times;

    Prepares Offers for Bids in accordance with the bidding guidelines;

    Prepare regular requisitions for repairs and maintenance of vehicles, distribution of supplies, equipment and fixed asset as well as other clerical and administrative services such as security services, office & housekeeping, etc. …;

    Ensure that all the procurement activities processed are capture in SAP,

    Ensure the effective management of store to ensure the effective implementation of program activities with no reports or incidents on mismanagement of store;

    Provide the project support in warehousing and other logistical support;

    Manage Petty cash funds

    Perform any other duties that may be assigned from time to time to support the attainment of organizational goals.

    Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

  1. Supply Chain team in Yaounde / High
  2. Logistic & Procurement Department / High
  3. Partners & suppliers / High
  4. Supply chain team in PIIA / Medium
  5. Donors / Low

Technical expertise, skills and knowledge

Qualification and Experience

  • University Degree or Two years University Certificate (e.i BTS- DEUG) in Business Administration, Logistic, Law, Management,
  • Minimum two years’ experience of purchasing, fleet management, maintaining inventories and materials,
  • Computer skills,
  • Ability to use general office equipment such photocopiers, printers etc…
  • Experience working with an international NGO would be an advantage
  • Have knowledge of behavior and people habit of the target area might be an added value.

Demonstrated behaviors needed by the post-holder to successfully perform the role:

  • Planning and organizing abilities,
  • Timeliness and proactive in the execution of duties,
  • Ability to inter-act with staff, visitors and partners at all levels,
  • Communicates in a manner that inspires confidence and professionalism,
  • High sense of judgment and responsibility,
  • High sense of integrity,
  • High safety awareness level of area of operation,
  • Good team player.

Skills Specific to the post needed to put knowledge into practice.

    Good communication and ICT skills,

    Good inter-personal skills,

    Good client/customer relations,

    Good writing and reporting skills,

    Good negotiation skills,

    Strong team player,

    High level of discretion,

    Planning & organizing.

Plan International’s Values in Practice

  1. We strive for lasting impact

We challenge ourselves and others to be bold in achieving a sustainable and significant impact on the lives of girls, all children and young people.

  1. We are open and accountable

We create a climate of trust inside and outside the organization, through being open, honest and transparent. We hold ourselves and others to account for the decisions we all make, for doing what we say we will do and for the impact of our actions on others.

  1. We work together

We all achieve more by working together with others inside and outside the organization We are generous and supportive towards our colleagues and partners. We co-create and implement solutions in our teams, across Plan International, with girls, all children, young people, communities and our partners.

  1. We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programs and our workplace. We help girls, all children and young people achieve increased confidence and autonomy to change their own lives. We empower our staff to give their best and develop their potential.

Physical Environment and Demands:

Travel requirements

This position requires 40% of travel time within the project implementation area 60% of the time on office related activities.

Level of Contact with Children:

Low contact:     No contact or very low frequency of interaction

Mid contact:     Occasional interaction with children

High level:        Frequent interaction with children

Low contact- the job responsibilities of this position does not require the post holder to have any one-to-one contact with children on a daily basis. There would be occasional contact with children and it is expected that children shall be protected at all times.

Job Description

Position    SUPPLY CHAIN INTERN     Grade    NA

Department & Location    SUPPLY CHAIN Department, Yaounde-CO    Date    01/March/2022

Reports to (position):     Administrative Coordinator.

Purpose:  How does this post support Plan’s strategy and mission?    To ensure effective and efficient coordination of procurement, contract, hotel booking process, fixed asset follow-up and office related activities towards implementation of the country’s program.

Dimensions of Role:

Procurement, logistic and administrative support to the Supply Chain Department

Area of Responsibility (Location): Country Office Yaounde

Typical Responsibilities – Key End Results of Position:

“What” is done and “why”, but not “how”; include indicators for success

    Give support for the procurement: (request for quotations; cash advances and expenses report, Offers for Bids in accordance with the bidding guidelines, cash refresher, procurement Plan follow up etc.)

    Give support in Logistic: Organize and schedule meetings, flights booking and hotels Management

    Give support in Fleet management as per the Operational Manual (OM):Fuel replenishment, vehicle planning and repairs

    Communication Fleet Monthly Analysis and Payment

    Give support in Administration: perform various clerical tasks, contract editing and others

    Prepare regular requisitions for repairs and maintenance of vehicles, distribution of supplies, equipment and fixed asset as well as other clerical and administrative services such as security services, office & housekeeping, etc. …;

    Ensure the effective management of store to ensure the effective implementation of program activities with no reports or incidents on mismanagement of store;

    Provide support in warehousing and other logistical activities;

    Perform any other duties that may be assigned from time to time to support the attainment of organizational goals.

Dealing with Problems:

Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them

  • Understands administrative requirements as per the OM and other policies and procedures and provides required services to staff,
  • Exhibit a good sense of judgment and responsibility in the performance of duties,
  • Works with minimum supervision,
  • Refers all final decision making to the supervisor.

Communications and Working Relationships:

Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact

  • Keeps and maintain a high contact with contractors, service providers and suppliers for the provision of goods, material, equipment’s, utilities repairs and maintenance that would ensure Plan receives value for money,
  • Maintains a high contact with all CO staff to receive and process requests for administrative services,
  • Maintains medium contact with staff of other Unit staff to offer support, information, influence and or reasoning with regards to administration related issues.

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

Gained through education, training, & experience

Qualification and Experience

  • University Degree or Two years University Certificate (e.i BTS- DEUG) in Business Administration, Logistic, Law, Management,
  • Minimum 01-year experience of purchasing, fleet management, maintaining inventories and materials,
  • Computer skills,
  • Ability to use general office equipment such photocopiers, printers etc…
  • Experience working with an international NGO would be an advantage
  • Have knowledge of behavior and people habit of the target area might be an added value.

Demonstrated behaviors needed by the post-holder to successfully perform the role:

  • Planning and organizing abilities,
  • Timeliness and proactive in the execution of duties,
  • Ability to inter-act with staff, visitors and partners at all levels,
  • Communicates in a manner that inspires confidence and professionalism,
  • High sense of judgment and responsibility,
  • High sense of integrity,
  • High safety awareness level of area of operation,
  • Good team player.

Skills Specific to the post needed to put knowledge into practice.

    Good communication and ICT skills,

    Good inter-personal skills,

    Good client/customer relations,

    Good writing and reporting skills,

    Good negotiation skills,

    High level of discretion,

    Planning & organizing.

Physical Environment and Demands:

Travel requirements

This position requires 5% of travel time within the project implementation area 95% of the time on office related activities.

Level of Contact with Children:

Low contact:     No contact or very low frequency of interaction

Mid contact:     Occasional interaction with children

High level:        Frequent interaction with children

Low contact- the job responsibilities of this position does not require the post holder to have any one-to-one contact with children on a daily basis. There would be occasional contact with children and it is expected that children shall be protected at all times.

Prepared by: Mabule Bertrice                                                    Approved by: Mang Nyodock

Administrative Coordinator                                                                       Supply Chain Manager

Authorized by CD/Delegate

Dr Collins Sayang

Location: Yaounde

Closing Date: 10/03/22

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Postuler (Apply for the job) sur son site Internet: https://jobs.plan-international.org/job/Yaounde-Supply-Chain-Intern/779591901/

The Weekly Job Report, Le rapport de travail hebdomadaire, 14/02/2022: https://afriquejobs.com/2022/02/14/the-weekly-job-report-le-rapport-de-travail-hebdomadaire-14-02-2022/

All companies hiring (Entreprises qui emploi au Cameroun): https://www.afriquejobs.com/2020/07/emplois-jobs-au-cameroun-liste-des.html

More jobs (Plus d\’offres d\’emploi): https://www.afriquejobs.com/