Internal Control Jr, Contrôle Interne Jr, Bamenda, Plan International

Internal Control Jr, Contrôle Interne Jr, Bamenda, Plan International

Role Responsibilities/ Responsabilités du rôle

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PROFILE

Title

Internal Controller Junior

Functional Area

Internal Control Department

Reports to

Internal Controller

Location

NW/SW

Travel required

80%

Effective Date

01/04/2022

Grade

C2

BACKGROUND

Plan International is an independent non-profit development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. However, these are often suppressed by poverty, violence, exclusion and discrimination. In addition, it is girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. Moreover, we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

ROLE PURPOSE

The Internal Control function will contribute to the improvement of the quality and compliance of Plan International Cameroon operations and programs to the standards/procedures/policies of the organization.

Identify and analyse the risks that may impede Plan International Cameroon from achieving its objectives concerning its partners and communities by providing appropriate measures to satisfactorily manage the different identified risks.

Provide reasonable assurance on the functionality of procedures and policies in order to assure management of the protection, safeguard of assets and the accuracy and reliability of financial reporting as well as a detailed review of all elements of the financial statements assertions.

DlMENSIONS OF THE ROLE

Plan International Cameroon has a yearly budget of more than 14 million euros of which 80% is grants funded, for activities in all ten regions of the country. Needless to mention that management has to be permanently provided with updated and accurate information on projects implementation and the risk of under/over consumption of the budget.

With the increase in projects portfolio come the risk of fraud within a challenging environment which requires a rigorous internal control function.

Exercise and oversee internal control over all programs and operations (sponsorship & grants funded) with the responsibility to assure management of the adequacy of control in place as well as donors that Plan International Cameroon can satisfactorily deliver on all agreements entered into.

Assess the capacity and credibility of new partners as well as review the activities of existing partners since Plan International Cameroon is presently working in partnership with many local NGOs all over the country.

There is absolute need to assure management of the quality of sponsorship communications produced so as to continuously maintain sponsors’ trust.

To assure management of compliance to Plan’s policies and procedures in all its transactions and across all departments (Programs, Grants, Human resources, Finance and Sponsorship, Supply Chain etc.).

ACCOUNTABILITIES

Develop Term of Reference (ToR) and work plans to enable the satisfactory execution of internal control assignments.

Provide assurance to management of compliance to Plan policies and procedures by regularly reporting on assignments carried out.

Drive the testing of internal control system in place for robustness, efficiency and effectiveness.

Responsible for the review of partners (LNGOs) activities (deliverables, reporting) in relations to MoU/Funding Agreements signed with Plan on a quarterly basis.

Conduct yearly inventory of Plan assets.

Review of the procurement process to determine the level of risk and propose actions to mitigate them.

Oversee the yearly verification of suppliers list before approval by management for inclusion in the prequalified list of suppliers

Undertake the review of fleet management to assure management of effective and efficient use of vehicles for Plan business.

Oversee the review of contracts, MoUs, funding agreements in conformity with approved procedures and laws.

Contribute in the quarterly review of country budget through budget versus actual analysis.

Responsible for the monthly review of advances and their liquidation in advance reports submitted to supervisor.

Drive the selection of external auditors by preparing term of reference and reviewing the technical offer of bids.

Responsible for the monthly review of financial vouchers and journals.

Perform monthly review of bank reconciliations and financial reports in the country office and Program Implementing and Influencing Area (PIIA).

Control of sponsorship communication- test of different types of communications.

Review of National Organization Inquires (NOIs) to assure management that they are handled as per the sponsorship requirements.

Physical verification of at least five (5) sponsored children per quarter in each Program Implementing and Influencing Area (PIIA).

Participate in departmental meetings to share experience and understand the workings of the department.

Conduct training on Plan International Cameroon policies and procedures to staff.

Participate in all external audits commissioned by Plan International Cameroon or donors.

Participate in Global Assurance audit.

Drive the implementation of audit action lists for internal control assignments and external

AUDIT

Verify that projects and activities are in line with gender transformative standards defined by Plan International.

Ensures that Plan International’s global policy on Safeguarding young people and children are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

KEY RELATIONSHIPS

Plan staff-within the country and out of the country

Communities (beneficiaries)

Sponsored children, families and refugees.

Plan partners- this will include the government ministries, local non-governmental organizations, local municipalities (councils), other International Non-governmental organizations and United Nations System.

Suppliers/Service providers-interact with all those who do business with Plan International Cameroon.

External auditors commissioned by Plan or donor to audit projects sponsored by the donors.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential

Bachelor’s degree in auditing/ Accounting/finance/management/ ACCA or equivalent.

At least 05 years working experience in internal control, auditing, finance/administration.

Appropriate experience of Plan’s program approach and delivery will be an advantage.

Excellent understanding of, and written and oral communication skills in, English and French.

Proficient in computer skills and use of relevant software and other applications, e.g. word processing, spreadsheet, database, web-based system.

Distinctive Behaviour

Desirable

Self-motivated and able to work to tight deadlines with minimal supervision.

Robust analytical skills and the ability to work with tact, sensitivity and diplomacy.

Ability to adapt quickly to change.

Demonstrates an innovative and creative approach to problem-solving, multiple commitments and the promotion of learning.

Demonstrates an ability to understand and put into practice control standards and requirements.

Motivates others through personal example.

Intelligent, tenacious, logical, sensitive, analytical, calm, respectful, trustworthy and open-minded.

Keep confidentiality, ensure co-operation within and support of the team.

Knowledge and understanding of financial and administrative procedures should be current and accurate.

Respects and protects the rights of children and is gender sensitive.

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.

Holds self and others accountable to achieve the highest standards of integrity.

Consistent and fair in the treatment of people.

Open about mistakes and keen to learn from them.

Accountable for ensuring we are a safe organization for all children, girls & young people

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.

Creates a climate of continuous improvement, open to challenge and new ideas.

Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.

Evidence-based and evaluates effectiveness.

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

Builds constructive relationships across Plan International to support our shared goals.

Develops trusting and ‘win-win’ relationships with funders, partners and communities.

Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

Builds constructive relationships across Plan International to support our shared goals.

Develops trusting and ‘win-win’ relationships with funders, partners and communities.

Engages and works well with others outside the organization to build a better world for girls and all children.

PHYSICAL ENVIRONMENT

The working environment is a typical office environment however it requires much travelling (80%) to be done like travelling to the Program Implementing and Influencing Area and this is more demanding when travelling to the northern regions of the country by train/bus. The northern regions have extreme hot and humid climate. This is compounded by insecurity resulting from Boko Haram insurgency splitting over from neighbouring Nigeria, the conflict in the North and South west regions, the influx of refugees from Central African Republic as well as the COVID-19 pandemic.

LEVEL OF CONTACT WITH CHILDREN

Low contact: No contact or very low frequency of interaction

Closing Date: 31/12/2021

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Postuler (Apply for the job) sur son site Internet: https://jobs.plan-international.org/job/Bamenda-Internal-Control-Jr/754172201/

The Weekly Job Report, Le rapport de travail hebdomadaire, 13/12/2021: https://afriquejobs.com/2021/12/12/the-weekly-job-report-le-rapport-de-travail-hebdomadaire-13-12-2021/

All companies hiring (Entreprises qui emploi au Cameroun): https://www.afriquejobs.com/2020/07/emplois-jobs-au-cameroun-liste-des.html

More jobs (Plus d\’offres d\’emploi): https://www.afriquejobs.com/