Project Coordinator – Covid – 19, Coordinateur de projet – Covid – 19, Maroua, Plan International

Project Coordinator – Covid – 19, Coordinateur de projet – Covid – 19, Maroua, Plan International

Role Responsibilities/ Responsabilités du rôle

Project Coordinator – Covid – 19

Date: 09-Nov-2021

Location: Maroua, Cameroon

Company: Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.



Project Coordinator – Sante_Covid 19

Functional Area


Reports to

Emergency Response Manager



Travel may be required


Effective Date

20 Novembre 2021



Working in 54 developing countries across Africa, Asia and the Americas, with a total annual budget of approximately US$1 billion, Plan International is an independent humanitarian and development organization that advances children’s rights and equality for girls.

Plan International’s global strategic goal is to reach as many children as possible, particularly girls and those who are excluded or marginalized, with high quality program that make a lasting impact on their lives.

Plan International will implement a project to strengthen the preventive actions already in place for the fight against COVID-19, in order to continue to support the strategy adopted by the Ministry of Public Health to control the spread of the COVID-19 pandemic, to promote access to adequate and quality health services for all including children and to support households affected by this pandemic with small-scale IGAs.

In order to ensure effective and efficient implementation, Plan International is recruiting a Coordinator for this project. The incumbent will ensure the coordination and implementation of the project ” COVID-19 Prevention and awareness raising on Vaccines in Plan Communities in Far North and South-west regions of Cameroon ” in the two target regions, in accordance with the planned schedule and budget.  To this end, he/she will ensure the quality of the implementation of the various project activities.

Purpuse of the ROLE

The Coordinator of the COVID 19 Vaccine Prevention and Awareness Project will be responsible for the implementation of the project in the two implementation regions (Far North and South West Cameroon). The incumbent, with the support of the M&E Officers, will ensure the implementation/operation of the project monitoring and evaluation system and the management of data from the activities.

He/she will support the Ministry of Public Health’s initiatives in the fight against Covid 19

The project coordinator will support the project team members to ensure that all activities are implemented according to a known schedule and in full collaboration with community health workers at the community level, but also in collaboration with the Ministry of Public Health in the two project regions.

Main responsabilities:


In terms of project management, the coordinator is responsible for :

– Provide technical advice and capacity to the project team for the implementation, monitoring and evaluation of activities;

– Carry out project activities in a timely and quality manner in accordance with Plan International and donor standards and requirements and in collaboration with the field assistants responsible for implementation at community level and other implementing partners;

– Design, develop tools and implement strategies, mechanisms, to ensure proper implementation of prevention activities at COVID 19 including immunization;

– Organize regular monitoring visits and, if necessary, revise and modify the project action plans;

– Prepare all narrative reports and review financial reports in accordance with donor and Plan International requirements;

– Ensure compliance with donor requirements (rules, procedures):

– Monitor and manage the project budget, including procurement and resource distribution;

– Coordinate the elaboration of the ToR of the activities with the support of the project staff

– Plan and organize capacity building of field teams on issues related to the prevention of Covid 19 in collaboration with the regional delegation of public health;

– Participate in health coordination meetings at regional level and in particular the platforms for the fight against COVID 19.


The Project Coordinator with the support of the M&E Officers is responsible for

Managing the monitoring and evaluation operations of the project, in accordance with the principles and procedures of Plan International and the donor;

Establishing the project memory by organizing the collection, consolidation and archiving of project-related data, as well as setting up and operating the databases required for the capitalization of the project;

– Identify and share with the Emergency Response Manager any opportunities, constraints or readjustment needs related to the project;

Management of project reporting through the preparation and timely submission of the various required reports, i.e. weekly, monthly and quarterly reports, including donor reports.

Representation, collaboration

In the framework of the implementation of the project, the project coordinator must ensure good collaboration with the different stakeholders involved in the implementation of the project. To this end, he/she must ensure

– The management of partnership relations with the different stakeholders in the implementation of the project, including state structures, communes, community-based groups, committees & leaders of refugees, Internally Displaced Populations (IDPs) and host communities;

– The organisation of monthly and quarterly meetings of the project team, the validation of reports and action plans of the project staff;

– Representation of Plan International Cameroon in the coordination mechanisms related to the areas of intervention of the Project and in particular in the meetings of the sub-working group of the sector of intervention;

– Animation, management, supervision and capacity building of the Project team, partners and communities (community health workers, nurses, focal points…) in public health strategies for the promotion of favorable behaviors in the fight against the COVID 19 pandemic in a crisis context;

– Mentoring and supervision of the project team, including performance review of all project staff;


In collaboration with the M&E officers, develop project summaries, lessons learned and best practice documents that could feed into new project ideas;

-Contribute to the development of Concept Notes and new project funding proposals

– Carrying out any other tasks assigned by the supervisor.

Objectives TO BE ACHIEVED:

Ensure monitoring of the implementation of activities in order to guarantee their conformity with the project planning, the achievement of objectives and the strategies and procedures of the donor and Plan International Cameroon;

Ensure in particular the planning, the correct implementation of the project, respecting humanitarian principles, barrier measures to fight the pandemic and procedures related to the safeguarding of children and youth;

Ensure the development of initiatives and strategies to ensure a good fit with the humanitarian context and the effective and efficient implementation of all project activities;

Ensure the full participation of stakeholders in all stages of the project and maintain good relations between them;

Conduct visits to refugees, IDPs, host communities and partners for monitoring and supervision of the implementation of project activities;

Organize meetings of the project team, validate reports and action plans of the different project components;

Lead, supervise and monitor the project team and ensure capacity building as required;

Write and submit monthly and quarterly Project reports in a timely manner, as well as any useful reports requested by the supervisor and the donor;

Organize monthly project management meetings with the team and quarterly progress meetings with donors, beneficiaries and partners;

Facilitate the evaluation of the project in accordance with the donors’ principles and procedures;

Ensure that the results of evaluations and recommendations of the hierarchy and partners are considered in the implementation of the Project;

Review the financial reports of the Project in accordance with the narrative reports;

Coordinate the elaboration of the ToR of the activities to be implemented;

Facilitate the collection, consolidation and archiving of data related to the Project;

Ensure the management of partnership relations with the various stakeholders;

Represent Plan International Cameroon in coordination mechanisms and working groups related to the Project’s areas of intervention, with a particular focus on working groups;

Ensure that gender, cross-cutting protection, risk reduction, resilience and conflict sensitivity issues are considered in the implementation of the Project;

Contribute to the mobilization of additional resources through the development of Concept Notes and Proposals,



A university degree in public health, project/programme management or similar field;

– At least 3 years continuous experience in the management of humanitarian projects related to public health, with a thorough knowledge of Project Planning, Programming and Monitoring/Evaluation procedures;

– Practical and relevant experience in emergency interventions;

– Knowledge in IGAs is an asset.


– Strong planning and organizational skills;

– Skills in community mobilization and capacity building, and distribution activities

– Knowledge of public health strategies and approaches in Cameroon

– Strong analytical and synthesis skills;

– Excellent writing skills (English and French);

– Good computer skills;

– Good knowledge and understanding of established humanitarian principles, the humanitarian code of conduct and international health standards.

– Ability to work in a team and to manage pressure


– A great capacity to listen to refugees and IDPs, considering their vulnerability;

– Ability to meet deadlines according to the established timetable;

– Team spirit and coordination.

Location: The post holder will be based in Maroua with frequent field visits to the project implementation locations (in the South West and Far North regions)

Plan International’s Values in Practice

We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.

Holds self and others accountable to achieve the highest standards of integrity.

Consistent and fair in the treatment of people.

Open about mistakes and keen to learn from them.

Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.

Creates a climate of continuous improvement, open to challenge and new ideas.

Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.

Evidence-based and evaluates effectiveness.

We work well together

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

Builds constructive relationships across Plan International to support our shared goals.

Develops trusting and ‘win-win’ relationships with funders, partners and communities.

Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

We empower our staff to give their best and develop their potential

We respect all people, appreciate differences and challenge equality in our programs and our workplace

We support children, girls and young people to increase their confidence and to change their own lives.

Niveau de contact avec les enfants : faible

Frequent interaction in the camp with children and refugees

Location: Maroua

Closing Date: 14th  November 2021

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

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