Corporate Services Officer (06/21 YAO), Agent des services corporatifs (06/21 YAO), Yaoundé, The British Government
Role Responsibilities/ Responsabilités du rôle
View Vacancy – Corporate Services Officer (06/21 YAO)
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Job Description (Roles and Responsibilities)
Main purpose of job:
The Corporate Service Officer will be responsible for administrative support to the Corporate Service Team in the British High Commission. Their role will consist of Estate Management, Contract Management and Procurement.
The officer will lead on contract tenders ensuring that internal policies and guidelines are adhered to and that best practice is maintained across the High Commission. As well as management of a number ongoing contracts such as Mobile Telephone and internet contracts.
The officer will also support the Deputy Corporate Service Manager (DCSM) in delivering on planned preventive maintenance programmes across the High Commission’s estate portfolio. In conjunction with DCSM the officer will support the implementation and adherence to all fire, health and safety policies and requirements, and that all service and repair works are carried out efficiently and to correct standards and value for money.
Roles and responsibilities / what will the jobholder be expected to achieve:
Contract/Procurement Management – 35%
Manage the Purchase to Pay process at the British High Commission, ensuring that correct guidelines are followed.
Contribute to the process of setting up contracts for estate and maintenance work, this will include following correct tender policies.
Support the Deputy Corporate Service Manager in delivering value for money on procurement and contracts
Raise requisitions on the in-house accounting system and correctly invoicing to the High Commission’s budget.
Estate Management – 35%
Support the DCSM on property maintenance issues as and when required, this will include inspections of all the properties the High Commissions holds in its portfolio
Implement and support preventive maintenance work ensuring that correct standards are meet at all times.
Lead in Property Compliance Assessment carrying out all mandated tasks and assessment with the aim of improving or maintaining PCA scores at a minimum of 70%.
Ensuring all planned works are carried out as stipulated in the action plan and budget forecast with an accuracy of 90%.
Conduct annual inventories of properties including floor plan measurements to include on the in-house reporting system.
Be the focal point for day to day office maintenance and fault rectification including resolving UK based staff residential accommodation issues.
Liaise with contractors and suppliers regarding maintenance and repair work.
General Office Support – 30%
Provide support to the wider office on day-to-day administration held throughout the year, including all public engagement or crisis management
Lead on store management ensuring that accurate records are kept of equipment and that monthly random checks are conducted.
And any other duties
Job specifications can be modified as per Post’s needs and changing environment and mission objectives.
Essential qualifications, skills and experience
At least two year corporate services or business administrative experience
Background in facilities and/or estate management
At least two years’ experience in procurement
Strong interpersonal and oral communication skills
Excellent attention to detail and time management skills
Experience is using Microsoft Office especially Excel
Desirable qualifications, skills and experience
Experience working in a Diplomatic Mission or international organisation
Experience in managing and tendering for contracts
A degree or technical college accreditation in Business Administration or social management related fields
Making Effective Decisions, Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service
29 July 2021
Type of Position
Type of Post
British High Commission
XOF 612,859 plus housing allowance XOF 60,996 and Transport Allowance XOF 32, 844
1 September 2021
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.
Postuler (Apply for the job) sur son site Internet: https://fco.tal.net/vx/lang-en-GB/mobile-0/appcentre-1/brand-2/xf-56300dfaf50e/candidate/so/pm/4/pl/1/opp/14723-Corporate-Services-Officer-06-21-YAO/en-GB
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